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Executive Assistant
Job Overview
Mansu is seeking a dedicated Executive Assistant to be based in Accra full-time. The successful candidate will play a key role in providing platinum support to our Chief Operating Officer (COO) and Chief Executive Officer (CEO). This dynamic role requires an individual who is a self-starter, combining top-tier personal assistance with a focus on relationship management. The ideal candidate will thrive in a versatile role, effectively supporting the COO/CEO while driving business success in the FX market.
Location
The office is based in Accra, Ghana.
As an EA to the COO/CEO, you are responsible for/required to;
Managing, coordinating, and maintaining the COO/CEO’s calendar.
Responsible for organizing internal and external meetings on behalf of the COO/CEO and ensuring all requirements are met.
Provide proactive/all-encompassing administrative support to the COO/CEO.
Be their primary point of contact for all daily administrative needs.
Works closely and effectively with the COO/CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Research and collate information in respect of reports, presentations, etc.
Coordinate all meetings as required, across multiple time zones when required.
Book venue, set up electronic equipment (laptops, LCD screens, etc.), and book hospitality.
Transcribe or create memos, letters, minutes, file notes, agendas, schedules, etc, and issue in a timely fashion.
To operate within the relevant country's data protection legislation.
Act as a gatekeeper in relation to external meeting requests and internal requirements
Steering and coordinating strategic projects, initiatives, and workstreams.
Preparing reports, memos, invoices, letters, and other documents.
Drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.
Following up with Line Managers on earlier conversations had and key action points
Attending and actively participating in team and company meetings
Perform miscellaneous job-related duties as assigned
Provide updates and feedback on previous tasks
Share the calendar for the day and send reminders every 30 mins and 10 mins
Handle personal needs if required, and any other tasks that may be assigned
Minimum Education and Work Experience
Bachelor’s degree preferred.
2 years of proven experience in the relevant field.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced, quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills
Professional-level verbal and written communications skills.
Information gathering and information monitoring.
Problem analysis and problem-solving skills.
Maintain a high level of professionalism and confidentiality.
Strong attention to detail and accuracy.
Well organized with an understanding of priorities and changing demands.
Ability to build rapport and maintain long-term client relationships.
Excellent communication skills, both written and verbal.
Positive attitude, patience, and a strong sense of empathy.
A self-starter who is career-driven and motivated.
Superb presentation and communication skills with the ability to persuade.
Willingness to roll up sleeves and navigate complexity.
Relentless, highly motivated, and committed to winning.
Proficiency in G-Suite