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Job Summary

Office assistant duties and responsibilities include providing administrative and sales assistant support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Familiar with a variety of the field's concepts, practices, and procedures. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected. Reports to a manager / CEO.

Responsibilities: 

Sales Support Duties

• Assist the sales team with daily operations, including preparing quotes, sales contracts, and order processing

• Maintain accurate sales records and customer databases, and complete sales reports.

• Coordinate sales meetings, prepare agendas, and distribute meeting minutes

• Follow up with clients on outstanding payments and provide product information inquiries

• Support sales campaigns by preparing marketing materials and tracking campaign performance

• Generate weekly/monthly sales reports and analyze key performance indicators (KPIs)

• Input and compile customer information.

Administrative Responsibilities

• Manage office correspondence, including emails, calls, and mail distribution

• Support recruitment activities.

• Manage procurement of office supplies and inventory control.

• Maintain cleanliness in office areas and upkeep of office equipment/facilities.

• Organize and file documents (both physical and digital) in an efficient retrieval system

• Assist with basic accounting tasks, such as processing invoices and expense reports

• Coordinate interdepartmental communication to ensure smooth workflow

• Assist superiors with other assigned tasks.

  
  

Skills & Qualifications

• Proven experience as a sales or administrative assistant (3 years above preferred)

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and computing in accounting.

• Excellent verbal and written communication skills in English

• Strong organizational and multitasking abilities with attention to detail

• Ability to work independently and collaboratively in a fast-paced environment

  
  

NB: Interested candidate should kindly send their CVs with the POSITION as the SUBJECT application will be ignored..

Location: Kumasi, Kofi Yebowah Road (Close to Alliance French Training school)

Salary: Attractive

Apply here: https://www.jobberman.com.gh/listings/office-assistant-q206vp